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Instructions When Transferring Stock

Instructions used when Transferring Shares from One Name to Another

  • The original stock certificate or affidavits of loss and/or non-receipt must be completed and submitted.
  • Stock certificate assignment form(s) (Stock Power(s)) must be executed by the registered owner(s) giving us the name(s), address(es) and social security numbers(s) of the transferee(s). If the security is jointly owned, both must sign.
  • A letter of intent to donate the stock should accompany the stock power.

Instructions to be used when Transferring Shares from a Custodial Registration

  • The original stock certificate or affidavits of loss and/or non-receipt must be completed and submitted.
  • Stock certificate assignment form(s) (Stock Power(s)) must be executed giving us the name(s), address(es) and social security number(s) of the transferee(s). The assignment is to be executed by:
  • (a) The custodian:¬†OR (b) The beneficiary. (If signed by the beneficiary, a copy of his/her birth certificate must be presented confirming that the age of majority has been reached.)
  • The signature of the custodian¬†OR the beneficiary must be guaranteed by an eligible guarantor institution (bank, stock broker, savings and loan association or credit union) with membership in an approved signature guarantee medallion program pursuant to Securities and Exchange Commission Rule 17Ad-15.

Instructions to be used when Transferring Shares from Descendent(s)’ Name

  • The original stock certificate or affidavits of loss and/or non-receipt must be completed and submitted.
  • Stock certificate assignment form(s) (Stock Power(s)) must be executed by the executor or administrator, giving the name(s), address(es) and social security number(s) of the transferee(s).
  • The signature(s) of the assignor(s) must be guaranteed by an eligible guarantor institution (bank, stock broker, savings and loan association or credit union) with membership in an approved signature guarantee medallion program pursuant to Securities and Exchange Commission Rule 17Ad-15.
  • Official Certificate of Death (under seal).
  • Official Court certificate (under seal ) showing appointment and incumbency of the executor or administrator (if estate did not go to probate a waiver of probate must be filed).

Instructions to be used when Transferring Shares from a Business Entity

  • The original stock certificate or affidavits of loss and/or non-receipt must be completed and submitted.
  • Stock certificate assignment form(s) (Stock Power(s) must be executed by the transferor (s), and include the name(s), address(es) and Federal Employer Tax I.D. # (or Social Security #(s)) fo the transferee(s).
  • The signature of the assignor must be guaranteed by an eligible guarantor institution (bank, stock broker , savings and loan association or credit union) with membership in an approved signature guarantee medallion program pursuant to Securities and Exchange Commission Rule 17Ad-15.
  • If the registered owner is a corporation:
  • (a)Certified copy of Resolution by the Board of Directors or extract from By-laws authorizing the assigning officer(s) to sell, assign and transfer securities.
  • (b)If the registered owner is a partnership:
  • Affidavit that the registered holder is a partnership, and that the person signing is a partner with full authority to sell, assign, and transfer securities.
  • c) If the registered owner is a proprietorship:
  • Affidavit that the registered holder is a proprietorship, and that the person signing is the proprietor with full authority to sell, assign and transfer securities.

Instructions to be used when Transferring Shares from a Joint Registration

  • The original stock certificate or affidavits of loss and/or non-receipt must be completed and submitted.
  • Stock certificate assignment form(s) (Stock Power(s)) must be executed by the surviving tenant(s), giving the name(s), address(es) and social security number(s) of the transferee(s).
  • If your intention is to add another name as joint owner or change the registration in its entirety, your signature(s) will have to be guaranteed by an eligible guarantor institution (bank, stock broker, savings and loan association or credit union) with membership in an approved signature guarantee medallion program pursuant to Securities and Exchange Commission Rule 17Ad-15.
  • However, if the shares are to be registered in your name only, your signature is sufficient.
  • Official Certificate of Death (under seal).

Instructions to be used when Transferring Shares To or From a Trust

  • The original stock certificate or affidavits of loss and/or non-receipt must be completed and submitted.
  • Stock certificate assignment form(s) (Stock Power(s)) must be executed by the registered owner(s) giving us the name(s), address(es) and social security number(s) of the transferee(s). If the security is jointly owned, both must sign.
  • The signature of the trustee must be guaranteed by an eligible guarantor institution (bank, stock broker, savingsand loan association or credit union) with membership in an approved signature guarantee medallion program pursuant to Securities and Exchange Commission Rule 17Ad-15.

Instructions to be used when Transferring Shares Due to the Death of the Registered Holder

  • The original stock certificate or affidavits of loss and/or non-receipt must be completed and submitted.
  • Stock certificate assignment form(s) (Stock Power(s)) must be executed by the registered owner(s) giving us the name(s), address(es) and social security number(s) of the transferee(s).
  • Official Certificate of Death (under seal).
  • Official Court Certificate (under seal), showing appointment and incumbency of the executor or administrator.
  • Copy of the Title and Signature pages of the documents to support the authorization of the signing individual.
  • The signature of the trustee must be guaranteed by an eligible guarantor institution (bank, stock broker, savings and loan association or credit union) with membership in an approved signature guarantee medallion program pursuant to Securities and Exchange Commission Rule 17Ad-15 (if estate did not go to probate a waiver of probate must be filed).

Sample irrevocable stock power

Irrevocable Stock Power FOR VALUE RECEIVED, the undersigned does (do) hereby sell assign and transfer unto _________________________________________________________________________

(social security or taxpayer ID number) __________________________________________

__________ shares of the _____________ stock of _______________________________

represented by certificate(s) ____________________ no(s). __________________ inclusive, standing in the name of the undersigned on the books of said Company.

The undersigned does (do) hereby irrevocably constitute and appoint ____________________ Attorney to transfer the said stock on the books of said Company, with full power of substitution in the premises.

IMPORTANT: The signature(s) to this power must correspond with the name(s) as written upon the face of the certificate(s) in every particular without alteration.

_______________________________________ _______________________________________
(person(s) executing this power sign(s) here)

_______________________________________
(Signature Guaranteed)